Administrative Assistant

For an international company in the global agribusiness market in Basel we are looking for an Administrative Assistant - temp. assignment (100%) min. 1 year

Responsibilities

• Help manage agenda, organize meetings and complete personal expense reports for Head of Branding and Digital Marketing

• General administrative tasks such as booking and preparing meetings, travel and hotel bookings, organizing events for the team

• Organize & support monthly calls, such as the Global Digital Marketing community call, incl. preparation, execution and follow up: confirming agenda, coordinating the presentation, briefing/reminding presenters, summarizing key insights, following up on specific actions and people assigned actions, making general arrangements

• Create and organize initiatives to help make the Branding and Digital Marketing a pleasant and good place to work (e.g., special virtual events/gatherings, offsites, events in Basel coffee area, trialing new communication and meeting technology)

• Helps to coordinate and drive internal communications, including newsletters, intranet/SharePoint, surveys, articles, etc.

• Support onboarding of new joiners (in person in Basel and via local admin/HR in other locations), incl. getting them set-up in the system, prepare onboarding plan, welcoming on the first day, facilitate a fast ramp-up, help them with questions

Profile

• Computer skills (Word, Excel, PowerPoint, Outlook)

• Oral and written fluency in English. German and French fluency is advantageous.

• Knowledge of commercial project management and workflows

• Strong people skills

• Ability to respond quickly and without stress in a fast paced, demanding environment

• Takes personal responsibility and interested in learning new skills and knowledge

• Skilled in prioritizing actions and tasks based on importance and urgency, aligned to team priorities

• Is conscientious, reliable, flexible and motivated

• Works well in a team

• Will work in an open office environment

• Some travel required to support offsite meetings or events (a few times per year)

Benefits

• flexible working hours
• modern work spaces
• fair renumeration
• further benefits at the client's site

Contact information

In case of any doubt on this vacancy (ref.: JN -032025-717363), please contact Esther Sardagna at 0613238187.

About Us

Adecco is the market leader for staffing solutions in Switzerland and worldwide. Every day, our teams in our 50 locations throughout Switzerland ensure the best match between candidates and clients in various professional fields and industries. Adecco Switzerland is part of the Adecco Group, the world’s leading talent advisory and solutions company. We believe in making the future work for everyone, and every day enable more than 3.5 million careers. We skill, develop, and hire talent in 60 countries, enabling organisations to embrace the future of work.