Finance and administrative officer

• 3-month mission starting in March
  
  • International organization located in Nyon

About Our Client

Our client is an international organization located in Nyon.

Job Description

The Finance and administrative officer plays a pivotal role in organization to manage daily office operations, including incoming and outgoing information flows (email, telephone) as well as maintaining the general and financial administration :

Office and administration responsibilities

• Maintain office services and supervise office operations and procedures (mailing, correspondence, general office email, filing, supply requisitions, office stationery and office supply)
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Support the management in logistics, planning, scheduling, monitoring
• Maintain up to date the internal flow of information and administrative requests from various stakeholders
• Share, distribute and follow up on the implementation of office policies and procedures
• Ensure that the internal regulations and internal policies are deployed and complied with
• Coordinate from an operational and administrative part internal events, in cooperation with other employees
• Maintain up to date the internal directories
• Provide assistance to corporate activities

Accounting and financial responsibilities

• Accounting - Maintains accurate and up-to-date records of financial transactions, including accounts payable, accounts receivable, payroll and other general ledger entries; ensures that all payments due to the organization are registered, processed and invoiced to the appropriate party in a timely manner and that the receivable is appropriately tracked; verifies, registers and processes all due payments to third parties in the accounting and e-banking systems in a timely manner (e.g., suppliers invoices, salary and collaborations' payments, reimbursements' request, allowances' payments, social contributions' payments-)
• Financial Reporting - Performs quarterly and year-end closing procedures (including accruals and reconciliations), prepares regular and ad-hoc financial reports and yearly financial statements in compliance with internal accounting policies and procedures and with Swiss GAAP (Generally Accepted Accounting Principles) or IFRS (International Financial Reporting Standards)
• Financial audit support - Provides support and assistance in preparation for and during the annual internal or external audit by providing necessary documentation and explanations of financial records
• Budget preparation and monitoring - Provides support for the analysis of expenditures and revenues and in creating budgets and forecasting future financial performance to aid in decision-making
• Financial analysis support - Provides and extract financial data needed to identify trends, discrepancies, and opportunities for improvement in financial performance
• Accounting systems' management - Responsible for functional maintenance of accounting software and other systems to manage financial data efficiently and accurately

The Successful Applicant

The Finance and administrative officer we are looking for will bring the following background and experience:

• Degree in Accounting
• A minimum of 3 to 5 years of experience in a similar role
• Flexible, versatile, and autonomous
• Proactive and pragmatic
• Attention to detail and customer service oriented
• Discretion and confidentiality
• Proficiency in Microsoft tools (Outlook, Excel, Word)
• Excellent command of written and spoken English
• Knowledge of French would be a plus

What's on Offer

Part-time (80%) or full-time opportunity based in Nyon.

Contact

Olivier Broutin

Quote job ref

JN-022025-6680296

Job Function

Accounting, Audit & Advisory, Tax and Treasury

Specialisation

Accounts Assistant

Industry

Business Services

Location

Nyon

Contract Type

Interim

Consultant name

Olivier Broutin

Job Reference

JN-022025-6680296